For Regional Editors

Note that we have switched to use Latex for journal publication. The instructions regarding to final manuscript formatting have changed.

Regional Editors

Region	Editor	Email	School Affiliation
Midwestern	William Turner	turnerw@wabash.edu	Wabash College
Northwestern	Sharon Tuttle	st10@humboldt.edu	Humboldt State University
Rock Mountain	Pam Smallwood	psmallwo@regis.edu	Regis University
Eastern	George Dimitoglou	dimitoglou@hood.edu	Hood College
Southeastern	Adam Lewis	adam.lewis@athens.edu	Athens State University
Southwestern	Megan Thomas	mthomas@cs.csustan.edu	California State University at Stanislaus
Southcentral	Bingyang Wei	b.wei@tcu.edu	Texas Christian University
Southcentral	Mustafa Al-Lail	mustafa.allail@tamiu.edu	Texas A&M International University
Central Plains	Joan Gladbach	gladbachj@umkc.edu	Univeristy of Missouri-Kansas City
Northeastern	Jeremiah W. Johnson	Jeremiah.Johnson@unh.edu	University of New Hampshire

A regional editor serves as a liaison between the regional conference committee and the national editor. Whoever works in this capacity are responsible for passing the following documents to the national editor before the deadline.

Publishable Items

• welcome statement from conference chair (example, latex source)
• regional board and conference committee rosters (example) (and please make sure the rosters are up to date on CCSC website or conference website)
• reviewer list (example)
• papers (example)
• nifty assignments (example)
• abstracts (workshops, tutorials, posters, panels, lightning talks, …)
• work in progress example
• invited talk abstracts (e.g. keynote, banquet speech, …) with speaker bio example)

The Latex templates for papers and other abstracts can be found in this repository.

Important Dates

There are two important dates for publication:

• Please touch base with the national editor on when is the deadline for a regional editor to send all publishable items to the national editor.
• All regional editors must work with their regions in setting the deadline for authors to send their finished manuscript and copyright release form to the regional editor. Usually, a regional editor set this date with input from the conference committee. It is recommended that you set this date well in advance so that you have time interact with the authors to address issues in final manuscript submissions.

Work with Authors

Collect manuscript

After the regional committee accepts papers (and other items) for the conference the following should happen:

• All authors should be notified with the instructions on final manuscript formatting, the link to the current copyright release form, and the method to submit the final manuscript to the regional editor.

Check for errors

For each publishable item the regional editor need to collect the following:

• final manuscript in Latex and the PDF showing the desired look
• included figures/images in separate files
• copyright release form

We do accept final manuscript submissions in Word doc. In this case, the regional editor needs to reformat the submissions in Latex using the formatting instructions We strongly recommend the regional editor to work with the authors directly on converting Word into LaTeX.

The regional editor need to check the copyright release forms are filled out correctly:

• the current form is used.
• the conference name and that copyright date are correct.
• the form is signed after part I AND at the very end (part IV).

The regional editor is not supposed to edit the content of the manuscripts because easy typo should have been fixed and the authors should be responsible for the content.

Note that When you convert a paper from Word doc to Latex, you can use Google scholar to look up each bibliography entry and copy the bibtex export (by clicking the quotation mark icon). This way you don’t have to create the entries from scratch (some editing may be necessary if the entry seems incomplete).

Work with the National Editor

A regional editor should send publishable items in their final format to the national editor as soon as they become available. The deadline is to submit this is (see above, i.e., you must work with the national editor on this). If an item is received after the agreed upon deadline (see above), the item is not guaranteed to appear in the journal.

For each publishable item the regional editor need to email the journal editor a zip file with the following:

• Latex source files for final manuscript
• a PDF showing the desired look of the publishable item
• included figures/images in separate files
• copyright release form

CCSC Conflict of Interest

As best practice, CCSC holds its authors and editors to the ACM Conflict of Interest policies. These polices can be found at: https://www.acm.org/publications/policies/conflict-of-interest